New Employee Forms

Federal Form W-4 2020

Complete 2020 Form W-4, Employee's Withholding Certificate, if you're a new employee or an employee wishing to change your status so that your employer can withhold the correct federal income tax from your pay.

NJ Form W-4

Complete Form W-4 if you live in NJ, so that your employer can withhold the correct NJ income tax from your pay.

Form I-9

This form is the Employment Eligibility Verification form for the United States.

Employee Direct Deposit Agreement Form (Kotapay)

If you're using Kotapay for direct deposit, each employee utilizing direct deposit will need to complete this form. Provide this information in your payroll and retain the form for your records.

New Employee Form Public Sector 2020

Public Sector New Employee Form accommodates 2020 Form W-4. If you're still using Input Sheets, please consider Expressopay. Otherwise, please complete this form for new employees after 1/1/2020. 

New Employee Form Commercial 2020

New Employee Form for Commercial clients accommodates 2020 Form W-4.

Employer Forms

Wage Attachment

Wage Attachment Remittance Preparation Request Form.

Agency Payee Form

This form will help us set up for Agency Please use one sheet for each payee.

Direct Deposit Company Agreement - Kotapay

This Kotapay Company Authorization Agreement and Client Information Sheet is required to add direct deposit to your payroll processing (Please arrange set-up with R&L in advance). Also, for each Employee an Employee Direct Deposit form is required. 

Authorized Client Contact Form

Use this form to indicate all individuals authorized to conduct all payroll business with R&L. Please update our form when there are changes to your organization's authorized personnel.

General Forms

Expressopay Transmission Notification

Expressopay Users, fax us this form when you email your Database

Logo-Signature Form

Clients may use this form to add or change signatures on live checks prepared. For a higher quality signature, it's preferred that this form not be fax. Please have signed by authorized individual(s) and, scan/email or deliver/mail original.

Non-Residence Form NJ

As part of the reciprocal agreement between PA and NJ, this form is to be signed by residents of PA who work in NJ and wish to have their employer stop withholding NJ State tax

Non-Residence Form PA

As part of the reciprocal agreement between PA and NJ, this form is to be signed by residents of NJ who work in PA and wish to have their employer stop withholding PA State tax

Power of Attorney Form

Power of Attorney Form for New York

My Payroll Reports Authorization

Please read and sign this form and fax it to us if you want access to

Section 125 Premium Only Document Request Form

Please complete, sign & return to R&L to have a Section 125 Plan prepared for your organization. Section 125--A benefit to employee and employer by having medical insurance premiums on a pre-tax basis and reducing certain taxable wages.

Residency Certification Form for PA Local Earning Income Tax

In connection with PA Local Earned Income Tax: This form is to be used by employers and/or taxpayers to report essential information for the collection and distribution of Local Earned Income Taxes. This form must be utilized by employers when a new employee is hired or when a current employee notifies employer of a name and/or address change.

2020 Year-end Adjustment Schedule and Form

Please use this form to communicate to R&L (by December 16, 2020) whether you do or do not anticipate year-end payroll adjustments. If you do, please indicate the type of adjustments required. R&L will schedule the processing of your W-2's based upon this information.   

2021 Holiday and Closure Schedule

To assist in planning payroll for the year, please review the list of holidays and scheduled closures. Please mark your calendar accordingly.

ACA Reporting Forms

R&L ACA Reporting Available

R&L ACA Reporting General Terms and Conditions

R&L ACA Client Setup Form

IRS Form 8809 - Application for Extension of Time to File Information Returns 1095-C & 1094-C

Expressopay Downloads

Expressopay Updater 2.2.9 - Self Extracting EXE

This self extracting exe can be downloaded to bring your currently installed version of Expressopay up to date. Note that you may need IT support if your computer is running on a network. Please do not hesitate to contact R&L for additional support. 2.2.9 Will accomodate 2020 IRS Form W-4 Employee Withholding Certificate.

Expressopay Updater Guide

This document assists with how to download/install the latest Expressopay updater patch.

Info on new Summer and Special Pay Options Available in Expressopay

Log Me In Rescue

Expressopay support program allows R&L client support to view your desktop and assist with your payroll process. Follow link then enter 6-digit code...

MyFileGuardian can be used to manually upload a file from your PC to RL Data Centers.

RLBoot.exe (RL Control Panel Install) Test

RLBoot,exe *Test* to create shortcut to RLControlPanel

RL Control Panel / RLBoot Installation Information

Installation information for RL Control Panel. Control Panel provides access to Expressopay, Report Viewer, Expay+(for testing/demo only) and will update progams when accessed through the control panel.