New Employee Forms
Complete Form W-4 so that your employer can withhold the correct Federal income tax from your pay
Complete Form W-4 if you live in NJ, so that your employer can withhold the correct NJ income tax from your pay.
This form is the Employment Eligibility Verification form for the United States.
If you're using Kotapay for direct deposit, each employee utilizing direct deposit will need to complete this form. Provide this information in your payroll and retain the form for your records.
If you're still doing payroll on paper, please consider EXPRESSOPAY, our remote payroll software, as a paperless alternative. Otherwise, our Public Sector clients may complete this form for each new employee.
Please complete this form for each new employee. This form is for our commercial employers.
Wage Attachment Remittance Preparation Request Form.
This form will help us set up for Agency Please use one sheet for each payee.
This Kotapay Company Authorization Agreement and Client Information Sheet is required to add direct deposit to your payroll processing (Please arrange set-up with R&L in advance). Also, for each Employee an Employee Direct Deposit form is required.
Use this form to indicate all individuals authorized to conduct all payroll business with R&L. Please update our form when there are changes to your organization's authorized personnel.
To assist you in planning the year please review the annual holiday list for closures. Please mark your calendar accordingly.
Expressopay Users, fax us this form when you email your Database
Clients may use this form to add or change signatures on live checks prepared. For a higher quality signature, it's preferred that this form not be fax. Please have signed by authorized individual(s) and, scan/email or deliver/mail original.
As part of the reciprocal agreement between PA and NJ, this form is to be signed by residents of PA who work in NJ and wish to have their employer stop withholding NJ State tax
As part of the reciprocal agreement between PA and NJ, this form is to be signed by residents of NJ who work in PA and wish to have their employer stop withholding PA State tax
Power of Attorney Form for New York
Please read and sign this form and fax it to us if you want access to mypayrollreports.com
Please complete, sign & return to R&L to have a Section 125 Plan prepared for your organization. Section 125--A benefit to employee and employer by having medical insurance premiums on a pre-tax basis and reducing certain taxable wages.
In connection with PA Local Earned Income Tax: This form is to be used by employers and/or taxpayers to report essential information for the collection and distribution of Local Earned Income Taxes. This form must be utilized by employers when a new employee is hired or when a current employee notifies employer of a name and/or address change.
Please use this form to communicate to R&L (by December 14, 2019) whether you do or do not anticipate year-end payroll adjustments. If you do, please indicate the type of adjustments required. R&L will schedule the processing of your W-2's based upon this information.
ACA Reporting Forms
This self extracting exe can be downloaded to bring your currently installed version of Expressopay up to date. Note that you may need IT support if your computer is running on a network. Please do not hesitate to contact R&L for additional support.
This document assists with how to download/install the latest Expressopay updater patch.